Data migration is the process of selecting, preparing, extracting, and transforming data. A successful EHR data migration is a key consideration for any system implementation, to improve data quality and eliminate redundant or obsolete information. Yet moving from a legacy system to a new EHR is an arduous process, fraught with delays, financial losses, staffing issues, and organizational chaos. The challenge of operating two EHRs concurrently during a staged implementation can create risks to patient safety, clinician efficiency, and employee burnout.
How Smart Automation Technology Smooths the Transition
It’s not just about bringing the data over, it’s about making sure it’s clean, actionable, and available in the new system, eliminating time drains and preventing revenue losses.
Examples of Legacy Data to be Migrated:
- Allergies
- Appointments
- Clinical documents
- Complete patient record
- Immunizations
- Medications
- Notes
- Past medical history (OB, Surgical, Social)
- Problems list
- Tests (Lab, Radiology / MRI)
When this data is not readily accessible to medical, administrative, legal, and other staff – patient care, organizational productivity, compliance, and user satisfaction decrease while costs and data management burden increase.
Unfortunately, information routinely excluded from the scope of an initial implementation project can include wait lists, appointments, personal preference lists, pharmacy dictionaries, allergies, lab orders and results, administrative documents, family history, social history, medication histories, and diagnostic reports. This presents a strain on clinicians and administrative staff, and a risk to patient safety.
As an example, medication doses, frequency, route, and instructions may have been entered as free text in the legacy system. During an implementation, 50% may map successfully, and come over to the new EHR. This means 50% won’t come over, creating workflow bottlenecks, patient safety issues, and ongoing stress.
What seems like a simple fix of manually entering demographics or legacy appointment data, literally turns into months of manual data entry and overwhelming burden.
Add Boston WorkStation at any time during the EHR migration process. Have the information you need, in the right system, for the right person, at the right time.
The Key Benefits to Smart Automation Technology
- Offloads the clinical and administrative burden of data management.
- Reduces human error, improves efficiency and productivity.
- Requires no upgrades or disruption to existing user interfaces, software, systems, or security.
- Accurately performs sorting, processing, complex calculations, and organizing data.
- Is continuously efficient regardless of volume or variety of data.
- Improves role-based usability within and across clinical, financial, administrative, technical applications, facilities, and specifications.
- Reduces organizational losses from the burden of inefficiency.
HL7 projects are more labor and cost intensive, and do not organize the data, creating additional delays, and chaos. Smart healthcare automation is the missing piece to ensure the data is not only available, but integrated in the new system, providing a unified view, accurate validation, and tested for end-user performance.
Why Boston Software Systems?
We have connected to almost every application in healthcare either directly or through our partner organizations. We have successfully completed over 350 EHR data migrations with Epic, Allscripts, Cerner, MEDITECH, eCW, Greenway, McKesson, GE Healthcare, CPSI, Siemens, and many more. If it’s a healthcare application, system, or solution, you can bet Boston Software Systems has a history with them.
Knowledge, techniques, expertise, and the thousands of connections we have created over the decades give us a strategic advantage that continues to be at the core of each data migration.
This clear advantage allows us to deliver an automated and efficient workflow process with 100% accuracy, reliability, and scalability. Because we are focused most on our customers, we continue to keep the deployment of our platform as simple as possible. We don’t require special hardware or connectivity.
Give us one hour, we will tell you what can be up in running in days or weeks. With over 95% of our healthcare automation projects being completed in under 30 days, savings are right around the corner.